Document Management

Document Management for electronic documents

At VST we do more than handle paper

As systems or companies grow it is easy for different departments to stray from an agreed electronic filing system. As individuals move in and out of different departments then records can be stored using a variety individual protocols or logic. This can lead to a high volume of electronic documents being stored in such a manner that quick and easy retrieval is almost impossible.

The result is not uncommon. Even though the document is stored electronically finding a letter, record or company policy can involve visiting numerous folders and opening up numerous files before finding the one that you require.

Then there are the issues of audit and security. If an individual is able to access a folder and an individual file then they may be able to edit it or indeed need to edit it. By then saving the updated document the original content can be lost forever and cannot then be referred to should a historical background or record be required.

Total solutions not temporary fixes

At VST we can provide solutions to these issues too. Our Document Management consultancy process is not solely based upon paper it covers all of your documents. Electronic and paper documents can be stored within the same databases to provide your company with an all encompassing solution.

Our systems allow documents to be retrieved easily without the need to visit the individual files. The documents can then be edited but not saved over the original preserving audit processes that may prove valuable in the future.

This type of solution has proved successful in HR departments, finance and operations where often a paper record is accompanied by an electronically written letter. A VST solution will match the electronic with the paper making two systems become one improving your efficiency and therefore your company’s ability to compete with your competitors.

Understanding your company is key

VST will work with your company to ensure that you have the best solution to make your company more competitive going forward.

Having the right advice at the outset will make your solution deliver more value by being better aligned to your company’s individual needs.

For more information on how VST help your company deliver its competitive potential call 01244 651 900 or “contact us”